Fair & Fiesta Sponsors
Entry deadlines: Adult and Junior – Feb. 1st
Adult (13 years & over): $8.00
Seniors (60 years & better): $6.00
Children (6 - 12 years): $5.00
Children (5 years & younger): Free
NOTE: State Rules are a part of this booklet. Please be sure to read all applicable rules pertaining to your department, as changes have been made for 2017; some local rules will supersede State Rules.
1. Please note: During the programming of the California Mid-Winter Fair & Fiesta some aspects of the exhibit department maybe subject to change, including, but not limited to: the schedule, location, parking, departments and divisions, participation, pricing and all other elements of the Fair due to changes in the operation of the Fair.
2. Please read all rules and regulations carefully, since important changes have been made. Awards may be withheld if printed rules are not carefully complied with.
3. The Fair will take reasonable precautions to ensure the safety of exhibits and property entered for competition or display or any other purpose while on the grounds that shall be subject to control of the 45th District Agricultural Association, but the owners themselves must take risk of exhibiting them. In no case will the Fair Staff be responsible in any way for any loss, damage, or injury of any character to any property, article or person, while exhibits are on the fairgrounds or at any time or place, nor be liable for or make any payment for damage, loss or injury. The 45th District Agricultural Association will not be responsible for any loss or damage caused by or arising out of strikes, riots, lockouts, or acts of God.
4. County, district and state fairs cannot legally carry liability insurance covering exhibitors and/or their exhibits. Liability insurance is the responsibility and the discretion of the exhibitor. Therefore, it is suggested that exhibitors themselves consider taking out a liability policy covering themselves and their exhibit. Should the Fair’s insurance carrier or Board require each exhibitor to provide insurance naming the Fair as additional insured, exhibitors would be responsible to meet the insurance requirements regardless of notification date.
5. Each exhibitor will be solely responsible for any consequential or other loss, injury or damage done to or occasioned by, or arising from any animal or article exhibited by him, and shall indemnify the Fair Board, the Chief Executive Officer, or any other officer or employee of the 45th District Agricultural Association against all legal proceedings in regard thereto.
6.The Fair will pay cash awards only on those classes specified in the Exhibitor Handbook and only the judge’s books will be the basis for cash award payments. Ribbons and exhibit tags are not acceptable. The Fair does not guarantee the payment of Special Premiums and awards offered in this list by merchants or breed associations. These prizes are usually secured by Heads of Departments with a promissory statement in good faith and must be contested for under these conditions.
7. Each exhibitor, in consideration of acceptance as a contestant, hereby agrees that his or her name and photograph may be used for publicity purposes.
8. The 45th District Agricultural Association reserves the final and absolute right to interpret these rules and regulations and arbitrarily settle and determine all matters, questions and differences in regard thereto, or otherwise arising out of, connected or incident to the Fair.
9. The 45th DAA designees will make every attempt to make accurate decisions regarding all entries and exhibitors at the annual Fair. However, please note the 45th DAA and their agents, Directors, officers, volunteers and staff cannot be held liable for any Errors and Omissions on the Exhibitor Guide Book or other printed material or on-site decisions.
10. Speed Limit on all Fair Property is 5 MPH. Failure to adhere to speed limit will result in loss of all parking permits and passes and may be subject to dismissal from the grounds.
11. The State Fire Marshall prohibits parking by exhibit buildings and other structures. Parking out of designated areas will not be tolerated.
12. Special parking areas have been reserved and designated for all Fair participants. All participants are advised to utilize those areas so designated. Any vehicle obstructing fire lanes, drives, or streets shall be subject to towing at owners sole expense and responsibility.
13. No overnight camping in parking lots is allowed.
14. RV Facilities: We have limited camping facilities for people with recreational vehicles who wish to stay on the fairgrounds during the fair. Sites are reserved in advance. Priority for available spaces is given to previous year campers and non-local fair vendors. Remaining available sites are filled from a waiting list maintained by the Fair Office. Payment and reservation forms from previous year campers must be received by Fair Office by October 1 to reserve your RV space. Campers who miss the October 1 deadline and newly interested campers will be placed on a waiting list and will be offered a space depending on availability. Interested persons may download an application at www.ivexpo.com or pick up an application at the Fair. The Fair office will contact you through your application if space becomes available in late January or early February.
ENTRIES: GENERAL INFORMATION
15. Entries close: February 1 ST for ALL ADULT and JUNIOR/YOUTH ENTRIES
16. Entries must be submitted as follows: All entries must be submitted online using the Fair’s online entry system. After the close of entries each Club/Chapter leader/advisor will be issued a report to sign to validate entries so they may be accepted by the Fair.
17. The Fair encourages adults to use the Fair’s new online entry program to complete their entries. Should adults complete their entries on-line there will be no charge for entries completed on-line. However, Adult entries may be submitted using an entry form provided by the Fair and paying the appropriate fees.
18. Payments must be submitted on line using appropriate pay method. Checks for entry fees are to be made payable to 45th DAA. Entry fees, applicable entry forms may be mailed to:
California Mid-Winter Fair & Fiesta
Attn: Entries Department
200 East Second Street
Imperial, CA 92251
19. Refunds of any kind will be granted only upon approval of the Board of Directors. Requests for refunds must be made in writing to the Fair. Refunds may be made only because of sickness, accident, or death, cancellation of a class, or lack of exhibit space. Refunds will not be granted for entries that are “scratched”. No refunds for less than $5.00 will be considered.
20. Receipts should be kept with exhibitor in the event proof of entry is required.
21. Exhibits must have been made, collected, grown, or prepared solely by the exhibitor and completed within one year of the opening date of the Fair, unless specified different. Items must be clean and pressed, soiled articles will not be judged.
22. Management reserves the right to cancel entries and cash awards and request the removal of exhibits from the grounds where exhibitors are disorderly and endangering or disturbing the public or other exhibitors. Management reserves the right to reject any exhibit offered if it is objectionable in any way or if it requires an excessive amount of space.
23. Management reserves the right to put items in the appropriate category.
24. Entries must remain on exhibit for the full duration of the Fair as specified in the Exhibitor Handbook. Any exceptions must be approved by management. All entries must be claimed Monday, the day after the close of Fair. Items not claimed within five (5) days of that time will be forfeited.
25. If payment for entry fee is refused by the bank, a penalty of $30 must be paid prior to the judging of the entries. If payment is refused after the judging, any or all premiums won, will be held until the fees and penalty are paid.
26. All premium checks will be made payable to the exhibitor in whose name the entry was made and will be distributed through 4-H, FFA, Grange, Independent, or appropriate organization for disbursement or mailed to address as entered. Premium checks not cashed within 60 days of the date issued will be forfeited.
AGE AND ELIGIBILITY REQUIREMENTS
27. Adult Department: The Adult Department is open to adult exhibitors over the age of 18 (post High School), including residents of Imperial County, Mexicali Valley, and Snowbirds. Junior Department: The Junior Department is open to youth exhibitors who are residents of Imperial County (residency is where you reside/live--see specific sections for entry requirements).
28. FFA members may participate as members until the end of the calendar year following the year of graduation from high school. Members of the FFA organization must abide by all rules of their organization and be in good standing.
29. 4-H members may participate as primary members upon entering kindergarten and continue through the time they complete third grade. Regular 4-H members are 9 years old and can exhibit as a member until the end of the calendar year in which the member reaches age 19. Members of the 4-H organization must abide by all rules of their organization, including limitation of primary members entering competitive events and be in good standing. Refer to State Rules.
30. GRANGE exhibitors may participate as Grange members who are 9 years old and until the end of the calendar year in which the member reaches 19 will exhibit in the appropriate age classes and be subject to the same novice, junior or senior requirements as specified in this book. Members of the Grange organization must abide by all rules of their organization. Refer to State Rules
31. ALUMNI YEAR EXHIBITORS—Alumni Exhibitors are students who have graduated high school and still meet the age eligibility requirement to show. All livestock projects must be personally cared for by the exhibitor. Exhibitors must reside in Imperial County and projects must be housed within the Imperial County. Except for Independent Exhibitors, the exhibitor must have and a Leader/Advisor signature on all required forms serves as proof that the advisor/leader approves that the exhibitor has met all project requirements and the project was personally cared for by the exhibitor in its respective youth agriculture program.
32. INDEPENDENT JUNIOR exhibitors may enter designates independent class as specified and must comply with the California Mid-Winter Fair & Fiesta Independent Policy as describe in this book. Furthermore, for participation in the Fair ALL Organizations (4-H, FFA, Grange, or Independent exhibitors must be in good standing with their organization and the Fair.
33. Exhibitors are responsible for all rules printed in the Exhibitor Handbook. Please note that in addition to the general rules printed in this section there are rules specific to each division and class printed throughout the handbook. Please take the time to familiarize yourself with all of the rules before the Fair.
34. All live animal exhibits are entered at the owner’s risk. The Fair shall take every precaution to insure the safe keeping and handling of all animals on the grounds, however, shall not be responsible in any way for any loss, damage, accident, or death of any exhibit during the Fair or in transit.
35. The Fair Management reserves the right to send home any animal which may be considered a liability to the exhibitor, fair guests, or staff; and considered a disqualified entry at the Fair.
36. Due to safety concerns, exhibitors may not consume food or drink in the livestock area or designated areas as posted. Failure to comply may result in disciplinary action as stated under Consumer Protection Program information.
CONSUMER PROTECTION PROGRAM
- For the safety and welfare of everyone who attends and participates in our Fair, the Consumer Protection Program was implemented in 2012 for future fairs. The following guidelines are important aspects of this program, but are subject to revision after further inspection from safety personnel.
- Under no circumstances is food allowed inside of any barn. The only food that should be in the barn is food for the animals.
- Drinks will be allowed in the livestock area and in the barns as long as there is a lid on the cup or plastic bottle (no glass).
- There will be parameters set for designated areas: Food, Animal, and Transition Areas. Please cooperate and obey all posted signs.
- At the conclusion of the show on Sunday, the Sperber arena will be closed to the public, exhibitors and all livestock. It will re-open on Tuesday morning after necessary preparations have been completed.
- Starting on Tuesday, the Sperber Arena will become a designated food area.
- Under NO circumstances is there to be any livestock, including small stock, in the Sperber Arena after the Sunday shows. If any animal is found to have entered this arena, this will jeopardize the possibility of a food area in the livestock area.
- The wash rack (in auction area) will be closed at 8:00 a.m. on the morning of the large livestock auction. It will reopen after the conclusion of all auction activities.
- There will be a designated eating area for Friday and Saturday’s Auction.
- The west end of the sheep/goat barns will be people exit only. Animals must only enter/exit from the east doors. The north and south doors will be open for air circulation, but are for emergency exit only.
- Each barn will have posted cleaning instructions on the bulletin board.
- There will be only ONE area to dispose of soiled shavings and dirty water. Please use the disposal bunker and the designated water receptacle from 5:30 a.m. - 7:30 a.m. daily. Pens should be cleaned in the morning only. Should you need access to this area outside of posted hours, contact the livestock office. This is a restricted area, limited only to those involved in the livestock program.
- Animals should not leave the designated livestock area. Please cooperate and obey all posted signs.
- Please be a good example for our fair guests who may not fully understand the need for these precautions. Working together we can help to secure our livestock program for future generations.
- Unfortunately due to the serious nature of this issue, consequences must be imposed for violating the Consumer Protection Program. As stated in Local Rule #35, “Due to safety concerns, exhibitors may not consume food or drink in designated areas as posted. Failure to comply will result in disciplinary action.” Please review the Violation Consequences as listed.
It is recommended that the livestock leaders/advisors and volunteers work to remind all those involved in the livestock program the importance of following the Consumer Protection Program. If all involved in the livestock program can work together and give friendly reminders, it will not be considered a violation. However, if Fair personnel needs to address any of the programs or combination of the issues, the following consequences will result. Please help us get the information out and avoid any violations.
- 1st Offense: The exhibitor, parent, leader/advisor or member of the public that violates the Consumer Protection Program will receive a verbal warning and will sign that they have received a verbal warning.
- 2nd Offense: If the same person has to be reminded of the Consumer Protection Program a second time; they will receive a written warning.
- 3rd Offense: If the same person has to be reminded a third time the following action will be taken:
- (1) If it is an exhibitor, their animal will be disqualified.
- (2) If it is a parent, leader/advisor, or volunteer, they will be asked to leave the facility for the remainder of the fair.
- (3) If it is a member of the public, they will be asked to leave and not return to the fair that day.
- (4) If it is staff or contractor, they risk possible termination.
37. Code of Conduct: “No Go - No Show” Code of Conduct Training is required once every three years for returning exhibitors and is mandatory for all first-time 4-H, FFA Grange and Independent exhibitors.(Primary members are exempt). For example, if you attend “No Go – No Show” Training for the current year’s fair, you will not need to attend another training for another 3 years.
38. Market/Breeding Animal Pre-registration/Limits: Exhibitors must pre-register all animals. Each exhibitor may show two market animals, but not two animals of the same species. Exhibitors will be allowed to pre-register and tag/DNA sample as many (Beef, Sheep, Swine, Feeder Calves and Market Goats) animals as they want to. Exhibitors will only be allowed to pre-register and enter two animals of each species paying the entry fee by the registration deadline. Exhibitor will be allowed to only bring one animal of each species to the Fair. (NOTE: Market Beef and Holstein Feeders calves are considered the same specie).This is done by having the animal ear tagged or tattooed and the breeding animal marked per specie requirements. For the purpose of enforcing ownership requirements, the 45th DAA will require that all Market Beef, Sheep, Swine, Goat and Feeder Calves complete a DNA hair sampling process. The fee for each DNA hair sampling kit is included with the entry fee. For educational purposes we encourage exhibitors to participate in the DNA sampling process themselves.
- Beef & Horse - 120 consecutive day ownership rule requires purchase, tagging and DNA sampling by November 3, 2016
- Goats (All) - 60 consecutive day ownership rule requires purchase and tagging by January 3, 2017.
- Feeder Calves - 60 consecutive day ownership rule requires, tagging and DNA sampling by January 3, 2017.
- Sheep and Swine - 60 consecutive day ownership rule requires, tagging and DNA sampling by January 3, 2017.
- All Breeding (Beef, Swine, Sheep and Dairy Animals) - 60 consecutive day ownership rule requires purchase by January 3, 2017
- All Small Animals (Junior Breeding Rabbits, Junior Breeding Poultry, Cavies, Junior Waterfowl and Winged Wildlife) - 60 consecutive day ownership rule requires purchase by January 3, 2017.
After the DNA deadlines, animals must have fair issued ear tags in place at all times. Market animals that do not have their fair ear tag after the deadline, risk disqualification. For lost ear tags, see Retag Procedure and Policies.
Leaders and FFA advisors are required to prepare a pre-registration log with the name of the exhibitor, animal species, breed, Fair ear tag number or tattoo, DNA sampling kits for the required species and physical location of the animal. The pre-registration log should be submitted electronically to the fair by January 3, 2017. All animals arriving at scale must have the documented ear tag intact. Any animal arriving at fair without their documented ear tag faces disqualification. Please note that all ear tags and DNA samples must match and are the sole responsibility of the exhibitors and leaders/advisors; please verify that all information submitted is accurate.
Note: As a livestock exhibitor of the 45th DAA‘s Fair, you agree to adhere to all terms and conditions of the DNA Sampling program. Any discrepancy in the DNA match will result in disqualification of the animal and may result in disciplinary action or disqualification of the exhibitor. The decision of the Fair Management is final.
Retag Procedure and Policies:
If your animal loses its Fair issued ear tag, please contact the Fair Office immediately to complete the reissue process.
A) The replacement ear tag will cost $40.00, which is due upon the issuance of the new tag. Payable by cash or check; please make checks payable to: California Mid-Winter Fair & Fiesta
B) You will receive a new tag and be asked to complete the top portion of the animal registration form. On the animal registration form, in the upper right corner, please list the old ear tag number; and also on the back of the new envelope, in the upper right corner.
C) Once the old ear tag number has been recorded, place the animal registration form (all copies) outside of the DNA envelope, secure with a rubber band, and drop it in the DNA collection box. It will remain in the collection box until this animal arrives at the Fair, at which time, this envelope will be used for the DNA sample that will be pulled at the time of weigh-in.
39. All livestock entries will be subject to any and all testing fair management deems necessary
40. Weigh-in: Animals will be weighed at the times listed in each division. No wet, dirty, overly stressed or fatigued animals will be permitted across the scales. In the case of a dispute, exhibitor will exit scale area, scale will be rebalanced, and exhibitor will reenter scale for a re-weigh. All disputes will be handled at the scale at time of weigh-in. Weigh-in Judge/Livestock Superintendent has final say. There will be NO changes, coming back or disputing after animal leaves the scale area. All animals not meeting weight requirements may be exhibited in showmanship classes only. These animals are not eligible for sale, either auction or barn. Animals shall be removed from the grounds at time posted by Livestock Office. Failure to comply with this rule may result in a fine imposed by the Fair office.
41. Sifting Committee: The sifting committee will inspect animals brought onto the fairgrounds. Animals not meeting the appropriate standards as stated in each division will be disqualified and not be eligible for show or sale. All animals MUST BE SIFTED PRIOR to being placed in barn/pen space. The decision of the sifting committee is final.
42. Brand Inspections: All Market Beef and Breeding Cattle exhibitors must have proof of ownership with them for presentation to the Brand Inspector. Joint bill of sales are unacceptable; exhibitors must present individual bill of sale. (Calves need bill of sale and transportation slip; steers need brand inspection and transportation slip; breeding and dairy cattle need bill of sale and transportation slip) LOCAL RULES www.ivexpo.com Entry deadlines: Adult and Junior – Feb. 1st ~ 7 ~
43. Drug Withdrawal Certificate: Federal law prohibits the shipment of meat, which is altered with drugs or chemicals or any illegal substance. Livestock owners must certify that their animals have been withdrawn from drugs, chemicals and medicated feed. All livestock exhibitors and their parents are required to sign the certification form. Signed and completed drug withdrawal forms (or green form) must be presented at the scales at the time of weighing in order for the animal to be a part of the Fair and Junior Livestock Auction. Animals must be injected at the direction of a veterinarian and in the presence of the Livestock Superintendent. The Fair reserves the right to perform drug testing on any animal as deemed necessary. A drug withdrawal certificate is required for all market animals, including Rabbit Meat Pens and Poultry Meat Pens.
44. Milk Withdrawal Certificate: All exhibitors will be REQUIRED to sign a Certification of milk withdrawal form. Calves must be off milk by February 1 and must be completely off bottle before arriving on the fairgrounds. Any exhibitor found feeding milk or feeding any liquid with a bottle on the fairgrounds will face possible disqualification and/or forfeiture of auction proceeds. The withdrawal form (or blue form) is required to be presented as the scale. The Fair will evaluate this project again this year. This project is in jeopardy of being discontinued if the exhibitors, parents, or leaders fail to follow these rules.
45. Registration Papers: All registration papers for breeding animals must be checked at least 24 hours before the show. Registration papers must be in exhibitor’s name. Association recording date or transfer date, if indicated on registration papers is acceptable for determining length of ownership; a bill of sale is not. Original papers only. No exhibitor may enter an animal that has been shown by that exhibitor or another person in a market class at any other Fair or livestock show.
46. Disqualifications: Disqualified animals (small or large animals) are NOT eligible for auction or barn sales. Animals shall be released and must be signed out by the Livestock Superintendent and shall be removed from the grounds at the posted times.
47. Animals of the second species: All exhibitors that have a second species must remove their second animal at time posted by Livestock Office. These animals do not qualify for auction or barn sales. The second species may qualify for Showmanship/ Round Robin (large market animals only).
48. Bedding: All livestock must be bedded in clean wood shavings (No straw). Pens must be kept clean at all times. Failure to do so may result in the implementation of fines.
49. Animal Cleanliness, Feeding and Care: All animals must be kept clean, fed, watered and be properly cared for by the exhibitor throughout the Fair including tack areas, aisles and bedding (This includes all species; Small and Large). Pens are to be cleaned daily between 5:30 – 7:30 a.m. daily. We DO NOT want cleaning done at night when the public is present. (Night cleaning is for touch up cleaning ONLY). Manure to be disposed in designated areas and according to rules that are posted. No manure/pen debris is to be put into trashcans. Failure to care for animals and disposing of waste properly may result in disqualification from the show, the imposition of a $100 fine and/or the revocation of premiums/auction earnings. The livestock superintendent may require exhibitors to take their neglected animals off the grounds and reserves the right to do so. Vehicles will be allowed on the grounds for feeding daily from 5:30 a.m. to 7:30 a.m. only. All vehicles entering the grounds during that time must be removed to the appropriate parking lot by 7:30 am. Vehicles in violation will be towed at owner’s expense. Operator must have a valid Driver’s License.
50. Care and Grooming of Animals: Junior exhibitors are expected to groom and care for their own animal(s) when at the Fair. They shall refrain from accepting active assistance from Adults (including parents, relatives, and Carded leaders) and non-exhibiting youths unless the Junior Exhibitor is with their animal and the assistance is ONLY for instruction. Failure to comply could result in disqualification of the exhibit as well as the exhibitor. NO PROFESSIONALS ALLOWED. LOCAL RULES www.ivexpo.com Entry deadlines: Adult and Junior – Feb. 1st ~ 8 ~
51. Stall cards are mandatory. All exhibitors must have a Fair issued stall card above their animals at all times.
52. Pen/Barn Assignments and Tack: The Fair will make pen and/or barn assignments. Tack pens will also be assigned accordingly and tack areas must be kept clean. Tack must be secured and is the sole responsibility of the club. Grooming areas are 1st come 1st serve and clubs need to work together and share space. Aisle ways in barns must be kept clear at all times. Pig walkers will be allowed and must be placed where designated. Pop-up tents will be allowed for show and auction days but tents must be kept clear of all fire lanes and may not obstruct walk ways. All tents must receive a permit from the livestock office and be placed on the tent/shade. Tents/shades must be secured and weighed down to avoid any damage or blow away tents. Individuals or organizations who use tents, tack storage or any other items brought to the Fair and clubs/chapters will take full responsibility of any damage, loss or injury brought on by said items.
53. Release Times: Please note release times are posted in respective sections of this book. Livestock exhibitors need to check the schedule to see actual release times. Please note vehicles are not allowed on grounds until fair closes. Under the direction of the Livestock Office in conjunction with security and Fair management release times may change.
54. Show Uniforms: All exhibitors are required to wear their organizations official uniform whenever showing, auctioning and/or representing their respective clubs or chapters on fair property. Please note that this rule also applies to those individuals that will be assisting the exhibitor in the show ring. Sunglasses may only be worn when medically necessary, otherwise, NO SUNGLASSES. Closed-toe shoes must be worn at all times and are part of the show attire. FFA: The official uniform to be worn during livestock shows and auctions consists of white pants, white dress shirt (short or long sleeved) with the official FFA emblem attached to the left pocket and the official FFA necktie. The official FFA jacket is optional; if worn, the shirt emblem is not required. No hats or headgear of any kind is allowed. 4-H: The official uniform to be worn during livestock shows and auctions consists of white shirt, white skirt/pants, the appropriate tie or scarf, and the appropriate 4-H hat (white or green). No other hats will be allowed. Independent Juniors: The uniform to be worn consists of white skirt/pants and a white shirt. Exhibitor is not allowed to wear any kind of tie/scarf, emblem or hat. There will be no deviation to these rules of attire and those choosing to do so may be disqualified and/or premiums forfeited. Livestock Credential/Parking
55. Livestock exhibitors will be issued a season credential admission pass and one parking pass. Credentials lost by exhibitors will only be replaced at a $50 charge.
56. Livestock exhibitors’ parents/family may purchase additional season passes and parking passes (parking is limited to one additional per family) which are valid for fair admission and parking, for the duration of the fair at the price determined for the year’s fair pricing. Additional daily admission passes may be purchased at the regular presale prices at authorized locations. After the conclusion of presale, no further credential or parking passes will be sold but tickets may be purchased at ticket booths at regular price for admission. Please be prepared to purchase any tickets for anyone in your vehicle that does not have their season credential or admission pass with them at the time of entry, this includes parking credentials. Passes should be purchased online using the online entry program. LOCAL RULES www.ivexpo.com Entry deadlines: Adult and Junior – Feb. 1st ~ 9 ~
57. Each club/chapter may receive a maximum of 3 season credentials to be distributed at the discretion of the Club/Chapter.
58. Livestock storage trailers will be allowed to park in designated areas ONLY, as assigned by management. License Plate numbers and description of trailer must be reported to the livestock office to receive appropriate permit. These trailers may be parked overnight, however, NO CAMPING will be allowed. Failure to park in designated area may result in removal of trailer by a tow truck at the owner’s expense.
59. Any exhibitor that cannot show his or her animal during the Fair due to illness, injury or other emergency must submit a letter to the Fair office explaining the circumstances. Letter must be submitted 24 hours in advance. A determination will be decided by the Fair Management.
60. Release Times: Times are posted on the Schedule and in this book; however, Fair Management and Livestock Staff reserve the right to deviate from posted times to ensure the safety and security of the Fair’s exhibitors. All animals must have a signed Release Form from the livestock office prior to leaving the fairgrounds.
61. Barn Awards: Awards for will be presented to the Club/Chapter/Organization with the cleanest and best kept barn area and pens at the Fair. Barns will be judged by the Livestock Department. All clubs will be judged as a whole and are encouraged to continue to use their decoration theme throughout all barns. Ag Education is strongly encouraged as we want to educate the public as well. There will be awards for Overall Barn Decoration, Ag/Livestock Education, and Most Creative. All materials used in decorating stalls, pens, racks, exhibits or booths must be made from nonflammable materials or treated and maintained in a flame-retardant condition. Nonflammable materials must have approved seal prior to placement in barn areas. All decorations in small and large animal barns must be kept in place until 7 p.m. on Sunday, of fair closing. Early tear down will result in $100 fine.
62. Grievance Committee: The grievance committee will consist of two (2) Livestock Committee members of the Fair Board, the Livestock Superintendent, the CEO of the Fair and others as deemed necessary.
As per State Rules, Section V - Protest.
1. The judge’s decision on awards cannot be protested.
2. Protests will be considered only if there has been a violation of a State or Local rule.
3. All protests must be presented to the management of the Fair in writing within 24 hours of the alleged violation and must be accompanied by a $100 deposit (cash, money order, or certified check only). A $200 deposit is required if the protest relates to violations of State Rules X-XI (Animal Health Rules).
4. Protests and appropriate action are decided by the Fair’s Board of Directors or designee.